Electra Corporate Films Wedding Film Terms & Conditions

"For all your corporate filming needs"

Wedding Film Terms & Conditions

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BOOKING FEE: To confirm bookings a non-refundable booking fee is required. All cheques should be made payable to Electra Films.  Interest free monthly instalments and online banking facilities are also available. Payments received form an acceptance of the terms and conditions herein. The booking fee will be deducted from the total package price.

PAYMENT: The balance must be received at this address 2 calendar months prior to the wedding / event date. Cheque or other payments refused by client’s bank will incur any bank charges levied for the transaction. Instalment payments should be paid by Direct Debit. Late payments without prior arrangement may incur interest charges.

COPYRIGHT: On signing the Booking Form the Client agrees that Electra Films retain copyright of all filmed and / photographed material and may use extracts for commercial purposes unless Electra Films are notified in writing whereby they will receive written confirmation of same. Edited Master DVDs will be retained as the property of Electra Films to be archived in case further copies are required.  Any reproduction of this material other than by Electra Films will be in contravention of the Copyright, Design and Patents Act 1998.  Legal action may be taken for any breech of this Act. Clients providing music for background dubbing within a film / photo slideshow outside of the copyright licences obtained by Electra Films accept full responsibility for obtaining a relevant copyright licence. (Please ask for assistance if you are unsure of the procedure.)

FORCE MAJEURE: The due performance of this contract is subject to alteration or cancellation due to a Force Majeure Event.  A Force Majeure Event means an event beyond the control of a party, which by its nature could not have been foreseen or, if it could have been foreseen, was unavoidable, and includes, without limitation, acts of God, storms, floods, riots, fires, sabotage, civil commotion or civil unrest, interference by civil or military authorities, acts of war or armed hostilities or other national or international calamity or one or more acts of terrorism or failure / interference with energy sources.  For the avoidance of doubt, it does not include circumstances where Electra Films attend an Event to perform services and any of the Parties fail to attend. Liability shall be limited to a full and complete refund of all monies paid less any reasonable out of pocket expenses incurred.  Electra Films cannot be deemed liable for any equipment or failure whereby the same terms apply

CANCELLATION OF CONTRACT: This contract may not be modified or cancelled by Electra Films or by The Client without mutual consent in writing sent Recorded Delivery and acknowledged in writing by both parties, whereby The Client shall forfeit any monies paid.  Cancellation less than 180 days before the wedding or event date will result in the payment of the full contracted value of the contract. In the unlikely event of Electra Films being unable to attend the wedding / event they must make every reasonable effort to obtain replacements and they will be responsible for paying the replacement staff in such a case.

FAILURE TO PAY FINAL INVOICE: by the due date will be treated as a cancellation but with the invoice total as an outstanding and due debt.  Legal action will be taken to recover outstanding debts including interest at current bank rates at time of cancellation.

POSTPONEMENT: Weddings postponed will retain the booking fee if Electra Films can re-schedule for the new date and time.  If the new date is unavailable the postponement will be treated under the terms of this contract as a cancellation. The total price payable if the postponed wedding takes place in a subsequent year will be that of the year for which the wedding has been re-scheduled.

CHANGES OF DETAILS: Electra Films cannot be held responsible for any loss caused by changes of venues, times or dates etc made to the booking details. Changes must be notified in writing and are deemed effective only when confirmed by Electra Films.

INSURANCE & LIMITATION OF LIABILITY Electra Films will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely event of a total footage failure or cancellation of this Contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the Contract.  Neither party shall be liable for any indirect or consequential loss.

FILMING & EDITING: Final film filming and editing decisions remain at the Studio’s discretion and final products supplied will include footage as selected by the Studio.  The studio cannot guarantee any special effect, shot or interview.  Church wedding ceremonies may be edited to main highlights within the main film DVD, but can be provided in full on a single copy of a separate DVD at additional cost.  Client music choices on CD should be returned with final payment, but must be received before editing commences or will be chosen by the editor. Film editing will be completed in strict order of filming; and usually within 12 weeks but in peak season delays are possible. Products supplied must meet satisfactory industry standards. Complaints must be notified within 7 days of receipt of completed DVDs unless by prior arrangement. Within this time for notification, functional problems made by Electra Films will be rectified at no additional charge. Responsibility for spelling, titling and credits rest with the Clients – before editing. After 7 days from collection / delivery films may be deleted from Electra Films’ editing equipment and the Master DVD will be archived and cannot therefore be re-edited.  Any personally requested film editing changes requested by The Client - other than faults and assuming the requests are possible - are charged at £35 per hour, payable before or upon receipt of DVD, as agreed with Electra Films.

RELEASES: The Client(s) grants permission to Electra Films to display any film or photographic images at any future wedding fayres, demos and exhibitions, to enter them for competitions or to publish them in newspapers, magazines, Electra Films web pages, wedding organisation websites, books, TV or other media unless otherwise directed in writing at time of booking. 

PRICES: Prices are fixed at the time of booking a given date, unless extra services are requested or VAT increased.  Hours / products outside the agreed contract schedule will be charged at £50 per camera hour or at the relevant upgraded package / enhancement / product price. Any location parking fees incurred will be paid by The Client. Travel over 60 miles - starting from the studio - will be charged at 40p per mile. Assumes collection of albums and / or DVDs. Postage & packing / shipping with insurance by Special Delivery costs apply if not collected. Standard editing is included in package contract price. Edited product only supplied within contract. Edits delayed by client for longer than 6 months may incur additional costs relevant to charges current at that time.

INTERFERENCE: Electra Films cannot be held responsible for any external audio interference picked up on the audio track of the recording such as mobile phones, church audio systems, car ignition systems, air cooling systems, traffic, road works, taxi radios, walkie-talkies, aeroplanes, generators, animals, babies & children or problems with venue’s / entertainers’ / performers’ audio equipment etc. Electra Films endeavours to reduce extraneous noises during editing but cannot guarantee complete removal.

PERSONAL ACCIDENT: Any directions issued to Clients, their guests or employees during filming are agreed to be at the persons’ own risk.  Electra Films will not be held responsible for any personal accidents during location film or photography.

MEALS: Clients will provide a one course hot meal or salad equivalent and beverages for each of Electra Films staff - not with guests. If not provided, staff would need to leave the proceedings to seek sustenance and The Client would be billed for this alternative.  Electra Films would not be responsible for any filming /photo opportunity missed during their absence in such a case.

By paying the requested booking fee / deposit you acknowledge acceptance of these terms & conditions. We look forward to capturing the special memories of your day.

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